Subscribers

Guild Exclusive

This is a guild-only feature. To get access, Join the Worldbuilder's Guild!

The Subscribers feature lets you make private content visible to specific people. There are several ways to use this feature, including self-assigned subscribers, password activation, and Patreon import.  

What is a subscriber?

A subscriber is somebody who can read the secrets and other private content in your world. Take a look at the Guide to Secrets to learn what they are and how they work. You can also make your world private as a whole, and then make certain articles viewable by your subscribers.   You can have several groups with subscribers, meaning that you can give different secrets to different groups of subscribers. The higher your Guild rank, the more subscribers you can have.  

Setting up subscribers

1. Create a subscriber group

Subscribers are organised in subscriber groups. To create one, click the button with the padlock icon at the bottom of the sidebar:  

Access Rights links

  In the Access Rights page, choose the option Subscriber Groups and use the right sidebar to create a group.
Create subs group
  Only Title is mandatory; you can leave Description and Position empty. In Position, you can enter a number between 1 and 100. Groups with higher numbers appear first in the list of groups.   There are three checkboxes that you can use to toggle additional group settings:
  • Visibility: make the group name invisible from their subscribers.
  • Self assigning: let your readers assign themselves to a subscriber group (see below for more information).
  • Default: if you want all of you private articles to be available to this group by default, check this box. Any players you invite to a campaign of this world will be automatically added to the default group.
  If the subscriber group you're creating is self-assignable, you can also set mutually exclusive tags. If three subscriber groups have the same tag and a user picks a second group from the three, they'll be automatically removed from the first one.   After you have created the group, you will see it listed:  

Groups list

  Each group in the list has three buttons, from left to right:
  • Edit: it will take you to a page to edit the group's settings (title, description and position).
  • Subscribers: it will show you who is part of this group.
  • Group Assets: it contains a list of all pages that this group can view.
  There are two additional buttons next to their names, which you can use to copy two different BBCode tags:
  • Self-assignable button: this will copy a BBCode tag that you can paste anywhere to generate a button. If any logged-in reader clicks the button, they'll be added to the group.
  • Subscriber container: paste these tags anywhere. Anything you write between them will be visible to members of this subscriber group only.
 

2. Adding subscribers

After you have created a group, you can start adding subscribers to it. Select Subscribers and use the sidebar to add a subscriber to a group. Note that the subscriber needs a World Anvil account. You can add a subscriber to multiple groups, but all subscribers need to be in at least one group.  

Add subscriber

  After adding it to the group, the subscriber will appear in the list of subscribers. Use the red button to remove it from a group, and the green sign to add it to another group:  

Subs list

 

Making content available to subscribers

Articles

To let your subscribers read private articles, go to the article you want to make available and find the top panel in the right sidebar. Make sure that it's set as Private. Then, click the green button and choose from the list of subscriber groups. To remove a group, click the red button next to the group you want to remove.   The article will then be visible to you and the selected group(s) only.  

Secrets

Secrets are always private. When creating them, you can optionally choose subscribers groups so that they can see the secret. If you don't choose any, only you and your co-authors will be able to see it. When creating a secret, you can choose one or more groups from the list. Afterwards, you can also edit the secret and change the subscriber groups, of course.  
Secret subscriber groups
 

Categories

You can also give your subscribers access to an entire category. To do so, go edit your category and, at the bottom of the page, set it as Private and choose the subscriber group.   See also: Guide to Creating and Using Categories  

Maps

Maps have different parameters to set their level of privacy. You can make the whole map available to subscribers only from the Map Settings (Display & Privacy) tab you will find in the map edit page:  

Map configuration tab

  Set it as private and choose the subscriber groups. You can do the same with specific layers, marker groups or individual markers, from their respective tabs.   See also: Guide to Maps  

Timelines

Timelines as a whole can also be hidden from everyone except subscribers. Edit your timeline and edit the visibility setting in the Edit Timeline box of the right sidebar. Note that you will have to click on Show advanced options to see the visibility settings (they will show up at the bottom of the section).   You can do the same for individual historical entries, from their respective edit pages.   See also: Guide to Timelines  

Images

Finally, images can also be private. At the bottom of the image edit page (or when you are first uploading it), you can find the usual visibility settings. In both cases, you will have to click the Show advanced options link to edit visibility settings.   See also: Guide to Images  

Self-assignable groups

This feature is available to Grandmaster and Sage guild members.
  You can also let your readers to assign themselves into a specific subscriber group. To do so, go to the Subscriber groups section of the Access Rights page and click the copy button next to the name of the group you want to make self-assignable:  
  This will copy a BBCode tag into your clipboard that you can paste in any BBCode-enabled text field of your world (it will look something like [subgroup:GROUP-ID|WORLD-ID]). Use the following syntax to generate the result in the screenshot below: [subgroup:XX]Party[/subgroup] (replace the first tag by the proper one you have copied).  
  When a logged-in reader clicks on Party, they will be added to the subscriber group and the checkbox will be filled with a check mark.  

Access codes

This feature is available only to Sage guild members.
  This feature allows you to send an access code to someone so that they can activate their subscription to your world without you adding them manually. In your world's Access Rights page, select "Subscriber Access Codes" and fill in the sidebar. You will need to have created at least one subscriber group. The empty form looks like this:  

create subscriber code.png

  After clicking the "Create Code" button, it will appear in the list, like that:  

subscriber codes list.png

  Your subscribers will be able to activate their subscription from a special page of your world, located at your world's URL followed by /activate (e.g. https://www.worldanvil.com/w/world/activate). It looks like this:  

activate subscriber code.png

  When the subscription is activated, your new subscriber will see a confirmation message at the top of the page.  

Adding subscribers through email

This feature is available only to Sage guild members.
 
  You can also add several subscribers at once if you have their emails (useful if you have a Patreon page, for example). To do so, use the Add subscribers to group (multi emails) panel in the Subscribers tab.   Make sure there's a single email per line and that you choose the right subscriber group in the drop-down. If you want to make sure there are no duplicates with the subscribers you already have add to the world, type PURGE in the bottom text box before clicking the Add Subscribers to Group button.
 

FAQ

Do subscribers need to be Guild members?
No. Anyone with an account can become a subscriber.
 
How many subscribers can I have?
The higher your guild rank, the more subscribers you can have. Note that the subscriber slots count for all your worlds (i.e. If you have ten subscriber slots, you can have ten in a single world or five in two different worlds, but not ten in each world).
 
If the world is set as private, can certain articles be public?
No. Private worlds overwrite the privacy state of anything within it. Subscriber groups are necessary to manage access.
 
How does Patreon importing work?
This is a Sage-only feature and it's not an automatic process due to technical limitations. To import your Patreon supporters, use the method described in the "Adding subscribers through email" section of this guide.

See also

Subscriber Containers
Spell | May 1, 2021

An easy way to share content only with a specific group of people.

Guide to Authors
Generic article | Jun 20, 2022

Got a friend? Have them help you work on your world by adding them as an author.


Articles under Subscribers



Cover image: by Belleco

Comments

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12 Nov, 2019 20:52

Just gonna stick this here so i can find it again easy.
https://www.twitch.tv/videos/507420065
Link to the most recent Dimi twitch tutorial on the matter.

~Confused Soup
30 Nov, 2019 00:29

I'm looking for a way to have my subscribers add their own pins to the map, as part of a hexcrawl. Any way to do this, without having them register as Co-authors or editors?

4 Dec, 2019 02:48

I don't know much about maps so I've asked the others. I'll get back to you when I've gotten a reply. :)

5 Dec, 2019 01:38

Sorry, it's not possible for subscribers to do that.

5 May, 2020 17:18

Is there any way for me to view an article as if I was a member of a subscriber group (as opposed to the author)? I want to be sure that my article (which contains some public and some sub-only content) is displaying the way I want.

6 May, 2020 02:25

I don't think so, but if you are viewing your article it should say in the secret container which subscriber groups can see it.

6 May, 2020 03:15

I'm actually using the subscriber group only container instead of secrets. Since I couldn't find any documentation mentioning these containers even existed (I happened to notice the button next to the group in my Subscribers Group list), I wasn't sure I was using it correctly and wanted to verify. I actually visited the article in another browser without logging in, which at least let's me see a public view. That wouldn't work if trying to compare views between different Subscriber Group views though.

6 May, 2020 03:23

Yeah, it would be good to be able to see how it looks for different subscriber groups, I'll ask the other enchanters if they know of any way to do it and if they don't I'll put in a feature request.

CreativeOasis
Elia Browning
27 Jun, 2020 04:36

Is there any way to hide things from specific subscriber groups? For example, I'm trying to write a story for a roleplay group, and while I'd like the information to be public for anyone who wants to read what I've written, I would like to keep it a secret from my players, as they haven't discovered that information yet. If it's not possible with subscriber groups, I'd love to hear any other possible ways to accomplish this.

27 Jun, 2020 17:53

A feature request for that has been logged. However, right now the only way you can have the public view something is with [spoiler-]omg a spoiler |Label[/spoiler-] (remove the two '-' ) and trust that your players won't look at it without your permission.

CreativeOasis
Elia Browning
28 Jun, 2020 18:24

Thanks for the tip! One of my players is responsible, but the other loves spoilers, so I'll cross my fingers XD

28 Jun, 2020 22:42

Haha! yeah XD

13 Sep, 2020 20:54

Thank you for the article.   I was wondering if there was a possibility so that subscriber can see the title of some page, but cannot access them. For instance, I want for them to be able to see the members of an organisation, but not the page said members. For the moment, my word is private, so puting the character pages as public achieves that (I am not sure why), but that feels quite like a hack and I would like to know if there is more proper way of doing that.

14 Sep, 2020 01:26

I think that if you use the mentioning system they will see the links but if they click them they will come to a 404 page.

14 Sep, 2020 06:12

That sounds like a solution, indeed. However, it means I cannot take advantage of the automatic tools of the organization (in the example above) that automatically list its member, I have to duplicate it on the main page, doesn't it?

14 Sep, 2020 19:48

I'm a bit unsure about what you mean with organizations. If there is a specific feature that you want WorldAnvil to have you can make a feature request over here; https://www.worldanvil.com/help/ and Dimi will have a look at it when he has time. (He's busy with a secret project right now though)

18 Sep, 2020 17:09

Thank you very much for the explanation, and sorry for answering that late. By "organization", I meant the article type with this name you can create. You can them add character to them in the character template, and they will appear listed in the article left column. But looking a bit more, I think I may be able to do things by upgrading as Grand Master. Still have to think a bit about it, though ^^'.

19 Sep, 2020 02:46

<3 Great! :) Also consider joining the community over on the discord if you haven't already. Questions is easier and fast to ask and answer over there with quick screenshots. https://discord.com/invite/WHuu4qH

28 Nov, 2020 20:13

Right under the "Adding subscribers to your content" part in the article above:   Do I need to have the available-to-subscribers things set to Draft/Private/Done in order for my beta readers to see it? Or is the Private setting the only important one?   Also, where do they go to see these not-yet-posted things?

28 Nov, 2020 21:58

If your beta readers are only subscribers and don't have access to your world any way else (writer, editor co-owner) then your articles need to be Published/Private. If it's a draft only people who have backdoor access to your world (writer/editor/co-owner) will be able to see it while if it's published everyone can see it. If it's not set to private. If it's private and published only the subscribers and the backdoor folks can see it.   Published and private articles can be found by your subscribers where you put them on your world. So if you make a beta reader category you can post everything there that they should beta read... it's also possible to post secrets in articles that only subscribers can see in certain published/public articles.

28 Nov, 2020 22:21

Okay, so for beta readers (that's exactly what I have!) it's Published/Private -- does the WIP/Done part matter?

29 Nov, 2020 04:02

Yep :) Nope, WIP/Done only matters for you. Just so you can see what you have marked "I'm not gonna work any more on this" ...people will be able to see that in the meta data on the article as well so they will know that the article won't get any more work done, which I suppose is nice to know for the readers/followers of your world. :)

29 Nov, 2020 04:15

People...write things...and *don't* keep editing them forever? O.O What madness is this?!? ^^   You are the bestest; thank you SO much!

29 Nov, 2020 04:55

Lol! Yeah, strange...isn't it? XD (I still have never clicked the done button and I've been here since the beginning of 2018 XD;; )   I'm glad I could be helpful. :)

17 Apr, 2021 10:07

Hey, right now I want to add a subcontainer of one of my subscriber groups to read some sub-only content on one of my articles. But when I try to find the subcontainer tag on the subscriber group list, I can't see the button for receiving the tag. Am I just blind or is there a new way to embed a subcontainer?

17 Apr, 2021 15:02

Subcontainers are a grandmaster feature.

17 Apr, 2021 16:46

Ah, that explains it. Thank you for the fast answer.

17 Apr, 2021 17:31

<3 No problem. :)

9 Aug, 2021 11:57

Can someone please add how many subscriber groups you can have? Thanks. :)

9 Aug, 2021 16:44

As many as you can divide your subscribers into?

30 Sep, 2021 17:53

Regarding the number of subscribers, does that mean each individual subscriber or each subscriber group? I wasn't completely sure because the wording used made it unclear.

30 Sep, 2021 22:06

Do you mean for which order you want your groups to be listed on the Group List? That's the only place where I can find numbers mentioned...

1 Oct, 2021 20:04

I'm thinking of adding World Anvil as one of My perks on Patreon, and so I didn't know if the number of subscribers meant I could only have five of them subscribed or not under the first guild tier. Sorry if that sounded confusing. I'm working on a graphic novel and would love to give my patrons a sneak peek at what I've been working on.

2 Oct, 2021 04:06

Ah, I see. Yes, with the first tier, Journeyman, you can only have five subscribers. A Master can have 10 subscribers, and a Grandmaster can have 100 subscribers.   The Guild tier for people who plan to monetize their worlds is named Sage. It's for authors, publishers, streamers, and/or artists, and so on. :) This tier has a workshop meeting every month where advertisement, monetization, and subjects like that are discussed. This tier has 1000 subscribers and Dimi, the founder has to be contacted to start the subscription. https://www.youtube.com/watch?v=kpaQlup1QGs   (There are more guild tiers as well, Inner Sanctum, Legendary, and Diety, but these are limited to those who have them right now.)   If you only want to get the Journeyman tier you could maybe put WA subscriptions in a limited Patreon tier? You should be able to limit how many people can join a tier. At least I think I saw some the last time I checked my Patreon. This way the people who get that tier will feel more special as well I suppose. :)   If you want to join the WA community or you just want answers to WA questions quicker you can join WorldAnvil's Discord -> https://www.worldanvil.com/discord (getting a discord server for your Patreon users is also a good idea if you haven't got one already)   You can also compare what more the WA Guild tiers have on this page: https://www.worldanvil.com/pricing (I myself love a lot of the stuff that's available from the Grandmaster tier...but I'm a diety soo....XD;; )   The two owners of WA stream every Saturday over here as well: https://www.twitch.tv/worldanvil

7 Oct, 2021 15:59

Thank you so much this is incredibly helpful! I can only do the Journeyman tier for now, but hopefully I can upgrade once I get some traction. Awesome, I'll make sure to check out discord as well and give the resources a look. You've been super helpful, thanks so much!

7 Oct, 2021 19:21

Glad to be of help, have fun! :)