Permission Defaults/Permission Profiles

User Interface (UI) / User Experience (UX) · Access management (subscribers/authors) · Created by Imper1um

closed

permissions workflow review

What functionality is missing? What is unsatisfying with the current situation?

Worldsmiths with the capability of creating advanced Access controls have to manually set permission groups for new elements created. The problem is that if you are creating a massive WorldAnvil with permission groups that allow for certain people to see the content based on Permission groups, you have to set that for every article you create. What I am suggesting is that, with Private Defaults, you can, in your Access Rights Management, are able to setup a default Private profile. When you select Private with any new item (Article, Timeline, etc.), or make a Public item Private, it will automatically set the Permission Groups to the default. A secondary (but certainly not required), is a way to create permission profiles that you could see those Permission Profile in the Private/Public dropdown on creating an article, or editing an item's permission settings.

How does this feature request address the current situation?

What this does is it just eliminates a few clicks from my normal process, but it also does have the opportunity (with Permission Profiles) to create a "workflow" for items.

What are other uses for this feature request?

What this can do is create an easy "workflow" for multiple author WorldAnvils, or make it easier for Worldsmiths that are process-oriented. For example, they could create a Permission Profile "In Progress" which only shows it to themselves, then a Permission Profile "In Review" which shows it to other authors and the content review team, then a Permission Profile "Spoilers" which shows it to any Spoiler groups. Perhaps Permission Profiles can also set the WIP/Draft settings of the Item as well.

The Team's Response

Thanks for your suggestions! Default subscriber groups are already supported: when creating or editing a subscriber group, find the "Default" checkbox (it's the bottom option). As for the permission profiles, we feel it's a good and useful idea, but there not enough community support for the dev time this would require. Feel free to suggest again in the future with clearer usecases and you might get more support, in which case we might reconsider!

Current score

10/300 Votes · +2302 points

Votes Cast

+300

by Nimsy
on 2023-08-06 18:56
+1

by GreeneDragon
on 2023-08-06 00:45
+300

by A Wild Kitten
on 2023-08-05 22:48
+300

by Ailill Blackwood
on 2023-07-26 16:46
+100

by Michael Chandra
on 2023-07-26 07:32
I should note that you can already set specific subscriber groups to automatically apply to any private articles. "This subscriber group will automatically be assigned to all private articles, maps, markers etc AND will be given to all users that you have invited to your world or any of its campaigns" That said, there's probably people that have quite a few subscriber groups. Being able to include/exclude with a single profile from the article overview page, instead of having to select/remove each group manually from the article itself, sounds very useful. Especially if updating the profile also were to update existing articles, so if you add a new group or reduce the access of an existing one, bam, all done.
+100

by Jherden
on 2023-07-25 20:28
+300

by ss2020
on 2023-07-24 21:14
+300

by SyntaxChick
on 2023-07-24 17:18
+1

by Rilameth
on 2023-07-24 15:03
+300

by A Revolutionary Unicorn
on 2023-07-24 07:32
+300

by Imper1um
on 2023-07-23 19:32