Guide to the Article list

While adding glorious articles to your world you populate the article list.   On the article list page, you get an overview of all your articles. You can see how many likes and comments they have as well as change all the articles categories, public/private, published/draft status, as well as some other things.   The article list is nice to use if you want to do things to several articles in one go.  

How to go to the article list

There are two ways to access the article list:

Left sidebar menu:

article1.JPG

Green power hammer button (always on the bottom right corner of your screen):

article2.JPG

 

The alphabetical article list

article3.JPG

This is how your article list should look when you access it if you have already created some articles. If you haven't added any yet this list should be empty. Create some articles and then come back to read about the rest of this guide.   If you have a couple of articles here that don't have names, they were created when you clicked on a template but then clicked away. You can either delete them or click edit and fill them in.   But first, let's look at these...  
article0.JPG
If you click any of the headers the list will be ordered after that header. For example, if you click title the article will be ordered in alphabetical order either decreasing or increasing.   The white box, if you click the white box all of your articles will be selected.
Title, this is the title that you have given your article.
Category, if you have created categories this is where the article's category will be listed.
Type, this is the template type that your articles have. Like generic, person or so on...
Words, this is how many words your article has.
Heart, this is how many likes the articles have.
Speechbubble, this lists how many comments your articles have.
Checkmark, clicking on the red 'x' on articles below this checkmark will remove the "Work in progress" status from the articles.
Eye, this lists the articles that are published with a green eye and the articles that are drafts with a red eye. Clicking on it will change the article publishing state.
Lock, this lists the articles that are public with a green lock and the articles that are private with a red lock. Clicking on it will change the article visibility settings.
Update, the articles will show which dates that they were last updated.    
article6.JPG
To the far right of the list all articles have these four icons.
The eye, clicking this icon will take you to view the article.
The wrench, clicking this icon will take you to the edit page of your article.
The clipboard, clicking this icon will save a link to the article in your clipboard. If you go to another article and click ctrl+c a text link to the article that you clicked on the icon for will appear.
The trashbin, clicking this icon will delete your article. The site will ask if you want to delete the article before it actually does, as a safety measure. Still treat this icon with caution, though.  

article4.JPG

Select your articles by clicking the white boxes and let's move on to see what we can do with them.  

article5.JPG

You will find this at the bottom of the article list.   If you haven't put your articles in your categories already you can put all of them in the categories from this place. Click the white boxes next to the articles you want to put in a category.  
article6b.JPG

Organization

Choose Set category and click on the other box and a list of your categories will appear that you can choose from. If you do not see the name of your category in the list then you can write the name of the category in the white box. Then click the blue make changes button.   You can also remove all your articles from their categories by clicking the white boxes of the articles you want to remove and then choosing Remove category. You only have to click the blue button after that.  

Publication

If you want to publish several articles at the same time or turn them back into drafts you can choose to do that by choosing the articles with their white boxes. Clicking either Set as Published or Set as Draft and then the blue button.  

Privacy

You can make the articles private or public by clicking the white boxes of the articles and choosing either Set as private or Set as public and clicking the blue button. If they are public everybody and their cat can see the article. If it is set as private only you and your subscribers can see them.  

Display

You can remove articles from the ToC on the main page by choosing Hide from table of contents and you can make them visible again by using Show in table of contents.  

Progress

article7.JPG
At the metadata section under the meat of the article you can sometimes see this. It means that the content of the article is subject to change. Your articles automatically have this tag even when they are published. If you are completely finished with an article and you will never update it again you can click its little white box, choose Set as complete and click the blue button.   If you have set an article as complete and later come up with things you want to add or you are changing some elements of your world so you want to change an article, or a couple of articles, to "Work in progress" again you can click the white boxes as usual and choose Set as Work in progress before clicking your friend, the blue button.  

Comments

If you do not want to have comments on your articles you can remove them on some of your articles. Or put them back on again by choosing either Allow comments or Restrict comments.  

Other article list views

On top of the article list, there is a toolbar with six white buttons:
article list navigation.png
Let's take a look at it in more detail.  

Tree view

Clicking on the tree icon will display the full list of articles and categories of your worlds as a tree:
article list tree view.png
  Categories are displayed in a darker box and include a book icon if they are set to display as book covers in your world's main page. Hovering any article or category will make a set of utility buttons appear, which have the same effect as the ones in the traditional article list view.   Additionally, you can re-arrange your article structure by simply dragging and dropping them into different positions. While on this view, there is an "Add Category" button next to the white toolbar that lets you create a new category on the stop. Any changes in the organization of this list view will be automatically saved after you drop the articles in place.  

Alphabetical and Last Update View

The A-Z and calendar icons are just variants of the same traditional view. By default, the traditional article list is ordered alphabetically. Clicking on the calendar will order the articles from newest to oldest.  
rank-journeyman

Access Rights View

articlelistnew.JPG
Under the Access & State tab your article list will look like this. If the eye is green then the article is published, and if the lock is green the article is also public.   If you are a Guild member, you can click the lock icon to modify the access rights for many articles at once. More information in the Guide to Authors.  
rank-journeyman

Publishing Queue

If you are a Guild member and have added an author to your world with the Writer rank, this page will display all articles submitted by your writer(s). From here you can publish or reject them. Note that once they are published, the Writer won't be able to edit them any longer. More information in the Guide to Authors.  

Seeds

If you have been using the Seeding feature of World Anvil (which looks like red boxes in your articles and markers and are visible to you only), this page will display all seeds with the article they are in:
article list seeds.png



Cover image: by Pixabay

Comments

Please Login in order to comment!
25 Mar, 2019 09:30

There's also a tick between the speechbubble and the eye. This is clearly a new feature, so could you update this list to explain that?

26 Mar, 2019 15:33

Updated.

14 Apr, 2019 03:31

Hey, is there a way to remove articles from my to-do list? I have some that are checked and green but remain on the list and I'd like to clear them off if possible. Thanks!

14 Apr, 2019 04:55

Yep, when you hover your mouse of articles in your to-do list then this should appear

removefromtodo.JPG
the up and down buttons move the article up and down in the list and the red button should remove it. :)

30 Jul, 2019 03:07

The eye button toggling an articles publishing state has been removed, along with the lock button that toggles article privacy. Would you please update this page to explain the new way to use these features?

1 Aug, 2019 01:42

Updated, you can find it under "Access rights view", while in the Alphabetical and Date list it will say "draft" next to the title of the article if they are drafts...

5 Aug, 2019 23:28

Thank you very much!

6 Aug, 2019 04:22

<3

29 Aug, 2019 05:51

I was dragging articles around in the tree mode, and suddenly they disappeared. The affected articles are still visible when I switch to list mode, but they don't show up in tree mode or in the table of contents of my world.

29 Aug, 2019 06:53

Hey, that sounds like a bug. Could you report it as such on here? https://www.worldanvil.com/help/ (You'll have to get a jira account when it asks you to log in)

11 Oct, 2019 03:31

The category page was showing thumbnails of the pictures for the articles, but now they are no longer showing. How do I get them to display again?

11 Oct, 2019 18:56

Hm, I think those are removed since you can move the articles around under the categories in the world tree view (on the article list page) ...if you mean what I think you mean.

16 Oct, 2019 21:11

Ah, ok, thanks!

20 Oct, 2019 15:27

The screenshots are no longer up-to-date.

20 Oct, 2019 22:40

Which ones?

21 Oct, 2019 07:37

The first one under the 'alphabetical' header as well as the image following it. That is, unless I am greatly mistaken, the author and date is not visible.

22 Oct, 2019 03:45

Author is there, hmmmmm~ comment and update aren't there. And they aren't there one any of the others either. I'll ask Dimi if it's supposed to be like that.

26 Nov, 2019 22:09

Is there any way to have all the articles automatically be collapsed when you open your articles list? Might cut back on the time it takes for the page to load.

4 Dec, 2019 02:34

Hm, the article list on the backend?

4 Dec, 2019 22:02

When displaying the full list of articles in the tree view. I click the "Collapse/Expand All Categories" button every time I visit the page so I don't have to scroll through a hundred articles to get to the category I want.  

screenshot

5 Dec, 2019 01:42

Ah, yeah. I don't think that it's currently possible. Could you click on the "suggest a feature" button (it needs a jira log in, not a wa log in) and post this image together with this description so Dimi (the developer) can add a way to do that?

5 Dec, 2019 01:59

Sure, will do

5 Dec, 2019 03:16

:)